How to Get an EIN as a Non-US Resident

Starting a business in the United States can seem complex, especially when it comes to obtaining an Employer Identification Number (EIN).

The EIN is issued by the Internal Revenue Service (IRS) and functions like a Social Security Number, but for business entities instead of individuals.

This crucial nine-digit number is essential for both non-US individuals and foreign companies looking to operate in the American market.

The EIN is the key to opening bank accounts, hiring employees, and establishing a financial presence in the US.

Without it, you may face difficulties with tax compliance, banking transactions, and other legal requirements necessary for the smooth operation of your business.

That's why Growth Business has simplified the EIN acquisition process, ensuring you have the number before you start your operations in the US.

In this article, we will break down the often-complicated process of obtaining an EIN for non-residents into simple steps and practical tips.

Say goodbye to confusion and hello to clarity as we help you take a big step closer to realizing your American business dream!

EIN for Non-US Residents: How Do EINs Work in the US?

Why Do You Need an EIN?

First and foremost, an EIN is mandatory for any business entity that wants to operate and conduct financial transactions in the US.

This applies to businesses such as:

• Corporations
• Partnerships
• Sole Proprietorships
• Limited Liability Companies (LLCs)
• Non-profits
• Trusts

It is also essential for foreign companies or individuals who have employees or agents working in the US.

The EIN is used by federal and state agencies for various legal requirements, including:

• Tracking tax obligations (e.g., income tax, payroll taxes)
• Opening a business bank account
• Applying for loans or credit cards
• Establishing a credit history in the US

Additionally, if you plan to hire employees, you will need an EIN to report the wages you pay via Form W-2 during tax season.

Can Non-Residents Obtain an EIN Without a US Address?

Many non-US residents wonder if they can obtain an EIN without a physical address in the United States.

The answer is yes. You can obtain an EIN as a non-US resident even without a US address, provided you meet the other necessary criteria.

There are two main ways to obtain an EIN without a US address:

1. Using a Third-Party Designee

A third-party designee acts on your behalf during the application process and agrees to receive mail from the IRS for you.

To use this method:

• The third-party designee must complete Form SS-4 and include their information in Section 3.
• They must provide personal information, such as their name, phone number, and mailing address.
• Once they receive the EIN from the IRS, they can forward it to you.

2. Applying by Mail or Fax

Another option is to submit Form SS-4 directly to the IRS via mail or fax.

• You must provide your non-US mailing address.
• In Section 8a of Form SS-4, you must indicate that you are not located within the United States.
• If you apply by fax, you must include an international fax number so the IRS can contact you.

Steps to Obtain an EIN as a Non-Resident

1. Gather the Required Information

Before starting your application, ensure you have:

• The name and type of your business entity.
• Your name, address, and Individual Taxpayer Identification Number (ITIN), if you have one.
• The legal name and address of your company.

2. Choose Your Application Method

There are three ways to apply for an EIN:

• Online through the IRS website
• By mail or fax
• By phone through the IRS international service center

The online application is the fastest, but it may not be available for international applicants who are non-US residents.

3. Complete the application form (SS-4)

Form SS-4 requires details about your business, the type of activity, and the number of employees.

4. Submit the application

• Online: The EIN is issued immediately.
• By mail or fax: The process can take up to 8 weeks.

How much does it cost for non-US residents to get an EIN?

The cost of obtaining an EIN depends on the company offering the service and the time it takes to acquire it.

At our company, EIN acquisition is included in the initial formation package, and there is also a priority option for €200 to obtain it within 48 hours.

Tax obligations after obtaining an EIN

After obtaining an EIN, it's important to be aware of your tax obligations, such as:

• Annual income tax returns
• Payroll taxes
• Excise taxes
• State sales taxes

Growth Business can help you simplify the EIN application process, ensuring you get your number quickly and without hassle.